Outlook how to set a rule6/13/2023 Note: If you need to create a new unwanted email folder, click the New button. You can click “Next” if you want to add exceptions to create a more complicated rule. In your Outlook desktop app, click on File > Info > Manage Rules & Alerts. Click “Finish” if the rule appears complete. Select the folder you would like to move the messages for this rule to, and select "OK."Ĩ. Verify the statement under "Step 2: Setup rule options" describes how you want the rule to process the mail. To create a rule to place messages from someone into a particular folder, select. Click "OK" after you are done adding names.Ħ. Under "Step 2: Edit the rule description", click an underlined value for “specified” folder and a window will open with the list of available folders.ħ. The rule can either be created from a generic template or from a blank rule. Double click names in the list to select them so they are displayed in the "From ->" field at the bottom of the window. Under "Step 2: Edit the rule description", click the "people or public group" link, the Address Book will open.ĥ. Under "Step 1: Select a template", select the template that you want from the "Stay Organized" or "Stay Up to Date" collection of templates.In this example we chose the “Move messages from someone to a folder” template from the “Stay Organized” collection. In the "Rules and Alerts" dialog box, under the "Email Rules" tab, click "New Rule."ģ. The Edit Rule window that opens is where you can form your new. There is no way to set this up within the Outlook application. Click Save and send yourself an email from an external email address to confirm its working. To start from a blank rule, select Apply rule on messages I receive or Apply. This brings up the Automatic Reply Rules panel, and as you can see, there’s not a lot you can do except click the Add Rule button. On the rules page, click +, then click Create a new rule. Create a rule using the Rules Wizard Select File > Manage Rules & Alerts to open the Rules and Alerts dialog box. To start crafting a server-side rule, click the Rules button. In the "Home" tab, click "Rules" and then "Manage Rules & Alerts."Ģ. Instead, go to File > Options and click the Automatic Replies button.
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